Successful Digitization of Personnel Files for Two Major Corporations

Two prominent billion-dollar corporations are embarking on the digital transformation of their personnel files. LKPU Payroll plays a crucial role in facilitating this process, providing support in selecting suitable providers, optimizing processes, and successfully implementing the digital personnel file system.

• Conduct a comprehensive analysis of the existing personnel file system to assess its current state and identify areas for improvement.
• Facilitate the selection process for suitable providers, considering their capabilities, expertise, and alignment with the corporations’ requirements.
• Identify opportunities for process optimization within the personnel file management workflow and document the optimized processes for future reference.
• Define the structure and contents of the digital personnel file, ensuring it meets legal requirements, data security standards, and the specific needs of the corporations.
• Develop an authorization concept that outlines access levels, permissions, and data protection measures to maintain data confidentiality and integrity.
• Implement a scanning process to digitize the existing physical personnel files, ensuring a smooth transition from paper-based to digital documentation.